Constitution of the Mecklenburg County Young Republicans
Our mission is to provide an avenue by which Mecklenburg County’s Young Republicans can become involved in the party at a grassroots level, become educated about current issues and the political process, and interact with other young Republicans and party leaders.
ARTICLE III — OBJECTIVES
The objectives of the club shall be:
- To develop and maintain a county-wide Young Republican organization; b. To bring young people into the Republican Party; c. To provide our members with opportunities for political expression and recognition; d. To provide our members with opportunities to learn about the political process and the pertinent political issues of the day;
e. To provide our members with opportunities to become involved in and contribute to the development and betterment of the Republican Party within the county and across North Carolina and the United States;
f. To provide our members with opportunities for business networking and professional growth; and
g. To support the principles, objectives, and platform of the Republican Party and to work for the election of duly nominated Republican candidates. The club shall not, as an organization, seek to influence the nomination of any Republican primary candidate; further, the club shall not, as an organization, seek to influence the election of any candidate for Republican Party office at any level.
ARTICLE IV — FEDERATION MEMBERSHIP
The club shall be a member of the North Carolina Federation of Young Republicans (NCFYR).
ARTICLE V — MEMBERSHIP
Section 1. Active — Any person who is at least eighteen (18) years of age but not over forty (40) years of age inclusive and is a registered Republican
residing in Mecklenburg County is eligible for active membership in the club. Secretary or any Officer of the Executive Board will need to verify that member is a registered Republican and retain all data in compliance with YRNF standards.
Section 2. Associate — Any registered Republican not meeting the requirements for active member status may be an Associate member and shall have all the rights and privileges of active members, except that he/she may not vote nor hold club office.
Section 3. Honorary — Honorary members shall be those people so designated by a 2/3 vote of the active members present at any regular meeting of the club.
Section 4. Dues — Annual dues for active members shall be $25.00 for a single membership. Annual dues for associate members shall be $35.00
Section 5. Members in Good Standing — Members in good standing shall be active members who have paid dues within the last twelve (12) months.
Section 6. Expulsion — The club may, by a two-thirds (2/3) vote of active members in good standing present at a regular meeting, expel from the club any member for any act or conduct deemed unfriendly or hostile to the best interests of the club, provided that:
a. The Executive Committee has reviewed such proposed action and has
made a recommendation;
b. That such member has been notified of the Executive committee’s recommendation by certified mail at least one (1) week prior to the meeting;
c. And that such member has had the right and opportunity to present his defense, either himself or through a representative.
Notice of the charges against the member and a recommendation of the executive committee must be included in the call of the meeting, and must be received by the membership at least seventy-two (72) hours prior to the beginning of the meeting.
ARTICLE VI — ELECTED OFFICERS
Section 1. Designation — The elected officers of this club shall be the Chairman, Vice Chairman, Secretary, Parliamentarian, and Treasurer. All officers shall hold office from the Annual Meeting until their successors take office.
Section 2. Terms — The terms for all elective offices shall be one (1) year. No elected officer shall serve more than two (2) consecutive terms in the same office.
Elected officers must be active members in good standing with the club for six (6) months and have attended at least 66% of meetings during the previous six (6) months.
Section 3. Vacancies — A vacancy in an elective office shall be filled by means of an election of the membership if more than six (6) months of the un-expired term remain. If fewer than six (6) months remain, the vacancy shall be filled by an election of the executive committee.
ARTICLE VII — POWERS & DUTIES OF OFFICERS
Section 1. Chairman — The Chairman shall preside at all meetings of the club and the executive committee, appoint committees, supervise the activities of
the club, represent the club in official capacity and perform all other duties incidental to the office.
Section 2. Vice Chairman — The Vice Chairman shall preside in the absence of the Chairman and shall perform other duties as designated by the Chairman.
Section 3. Treasurer — The Treasurer shall collect and pay out all club funds as directed by the executive committee. He shall deposit such funds in a depository designated by the executive committee and shall keep accounts open at all times for inspection. He shall render accounts the transactions and the financial condition of the club at each regular meeting and shall submit an annual written report to the club at the January meeting. He shall be the chairman of the Finance Committee and shall perform other duties as assigned by the Chairman.
Section 4. Secretary — The Secretary shall be responsible for taking minutes at all meetings of the club and the executive committee and shall submit a copy of said minutes to the executive committee. He shall also be responsible for taking attendance at regular meetings, gathering the contact information of new members, providing an official thank you to new attendees through either email or telephone call, and shall perform other duties as assigned by the Chairman.
Section 5. Parliamentarian — The Parliamentarian shall be responsible for providing interpretive guidance to all board members with regards to this constitution. They shall also be responsible for running monthly meetings in the event that both the Chairman and Vice Chairman are unable to do so.
ARTICLE VIII — EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall consist of the elected officers of the club, and the chairmen of the standing committees.
Section 2. Duties — The Executive Committee shall plan and oversee all club activities.
Section 3. Meetings — Executive Committee meetings shall be held at such times and places as the board shall decide, and each executive committee member shall receive at least five days notice from the chairman unless said notice is waived by individual committee members. A majority of the executive committee shall constitute a quorum. Meetings of the executive committee are open to all club members.
ARTICLE IX — CLUB MEETINGS
Section 1. Regular — Regular meetings of the club shall be held at the times designated by the executive committee of the club. All club members must be notified at least five (5) days prior to each regular meeting.
Section 2. Special — Special meetings of the club may be called at any time by the Chairman, Executive Committee, or by signed petition of ten (10) percent of the active members in good standing. Written notice must be given the membership at least one (1) week in advance of such special meeting. Such written notice shall contain a summary of the matters to be considered and only such matters shall be discussed.
Section 3. Annual — The Annual Meeting of the club shall be held at a date set by the Executive Committee. Only those persons who have been members for thirty (30) days prior to the annual meeting may vote during the annual meeting.
Section 4. Quorum — A quorum shall consist of ten (10) percent of the active members in good standing.
ARTICLE X — ELECTIONS
Section 1. Annual — The election of officers shall be held at the annual meeting and officers-elect shall take office at the end of that meeting.
Section 2. Nominations — All candidates for club office shall be nominated from the floor during the annual meeting. Only active members in good standing may nominate a candidate for club office. Candidates must have read the Meck YR Constitution and be familiar with the group’s procedures and policies.
Nominators shall be given an opportunity to make a nominating speech on the candidate’s behalf during the annual meeting. Further, all candidates for club office shall be given an opportunity to speak during the annual meeting, for a time not to exceed five (5) minutes.
Section 3. Ballots — Voting in all contested races shall be by secret ballot. No proxy or absentee ballots shall be allowed. Fifty (50) percent plus one of the votes cast shall constitute a majority for election. If no candidate garners a majority of the votes cast on the first ballot, the two candidates receiving the most votes will be voted upon in a runoff election.
Section 4. Meeting Chairman — The Chairman will appoint a special Meeting Chairman for the Annual Meeting. This appointment shall be announced at the meeting one month prior to the Annual Meeting, and shall be subject to the approval of the membership. The Meeting Chairman shall not be a candidate for any elected club office.
Section 5. Tellers — The Meeting Chairman shall appoint at least one (1) Teller who shall dispense, collect and tabulate the vote. The Teller shall not be a candidate for any elected club office.
ARTICLE XI — COMMITTEES
Section 1. Standing — The Standing Committees shall be as follows: Campaign, Finance, Membership, Public Relations, and Social. The Chairman may appoint and remove chairmen of the standing committees with the approval of the elected officers. If necessary, elected officers may be assigned to chair committees. Each committee head shall have the authority to appoint assistants to assist in the discharge of their duties. No one besides the committee chair shall be given a vote on the executive committee. Duties include those listed below as well as those listed in the Mecklenburg Republican Party’s Executive Board outline.
Section 2. Special — The Chairman, with the approval of the elected officers, may appoint special committees as deemed necessary.
Section 3. Membership — The Membership Committee shall be responsible for actively and aggressively recruiting new members for the club, as well as working to ensure that current members renew their memberships each year.
Section 4. Public Relations — The Public Relations Committee shall be responsible for promoting the club and its activities, both within the Republican Party and to the general public.
Section 5. Social — The Social Committee shall be responsible for organizing social activities for the club’s members.
Section 6. Finance — The Finance Committee shall be responsible for organizing club fundraising events and shall have oversight on the clubs finances. The Finance Committee shall assist the Treasurer with any state filing requirements on behalf of the club.
Section 7. Campaign – The Campaign Chairman shall be responsible for coordinating YR efforts with candidates’ campaigns as well as attempting to recruit YR’s for elected office.
ARTICLE XII — CANDIDATE ENDORSEMENT
Section 1. Endorsement–Neither the club, nor the Executive Committee as a whole, nor any officers in their official capacities, shall in any way endorse or oppose the candidacy of any Republican in a primary election. Further, neither the club, nor the executive committee as a whole, nor any officers in their official capacities, shall endorse any candidate who is a member of any party other than the Republican Party.
Section 2. Members of exec board shall disclose all associations
With any campaigns or political organizations.
Section 3. Penalty — Violation of Section 1 of this article by the executive committee as a whole or by any officer shall constitute grounds for a vote of censure and/or removal from office by the club membership following the voting and notification procedures outlined in Article V, Section 6.
Section 4. In any General Election, the club may endorse any Republican candidate for elected office. The procedure for giving a general election endorsement shall be as follows: any Republican candidate wishing the endorsement of the club will submit a request to the Executive Board after the primary election. The candidate requesting the endorsement will then answer a questionnaire created and ratified by the Executive Board. This questionnaire must be completed and returned to the club Secretary no later than 2 weeks (14 days) prior to the October general meeting. The Secretary will then post the candidate’s answers to the club web site and provide a link to the answered questionnaire in the club newsletter. At the October general meeting, active members in attendance will vote on whether to endorse each candidate who has submitted an endorsement request and completed the questionnaire by the required date. This determination shall be decided by a two-thirds (2/3) vote of active members present at the October general meeting. Candidates failing to complete the endorsement questionnaire on time will be disqualified from receiving the club’s endorsement.
ARTICLE XIII — PARLIAMENTARY AUTHORITY
Section 1. Authority — The rules contained in “Robert’s Rules of Order, Revised” shall govern all proceedings except when inconsistent with the Constitution and by-laws of the club.
ARTICLE XIV — AMENDMENTS
Section 1. Submission — A proposed amendment to this Constitution shall be submitted in writing to the Secretary at a regular meeting or executive board meeting of the club. The amendments will then be placed in the weekly newsletter and on the group’s website. The amendments shall be discussed and voted upon at the next regular meeting.
Section 2. Amendment — This Constitution may be amended by a two-thirds (2/3) vote of those active members in good standing present at any regular meeting, provided that Section 1 of this article has been complied with.
ARTICLE XV — RESOLUTIONS
Section 1. Any member in good standing may bring forth a written statement of some conviction that they feel the club should share.
Section 2. Resolutions will be adopted by a two-thirds (2/3) vote of the members present and in good standing at a regular meeting of the club. Resolutions adopted by the club are to be stored in the permanent files maintained by the Secretary.Revised on 09/21/09